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Haven Weddings Customer Privacy Notice

Haven Weddings is a trading name of Steven Hazleton Film and Photography.

This privacy notice tells you what to expect us to do with your personal information.

Our Contact Details:

What information do we collect and why

We collect or use the following information to provide services and goods, including delivery:

  • Names and contact details

  • Addresses

  • Website user information (including user journeys and cookie tracking)

  • Photographs or video recordings

We collect or use the following information for service updates or marketing purposes:

  • Names and contact details

  • Marketing preferences

  • Location data

  • Recorded images, such as photos or videos

  • Website and app user journey information

  • Records of consent, where appropriate

We collect or use the following information for research or archiving purposes:

  • Names and contact details

  • Recorded images, such as photos or videos

  • Website and app user journey information

  • Records of consent, where appropriate

Lawful Bases

Our lawful bases for collecting or using personal information to provide services and goods are:

  • Consent

  • Contract

Our lawful bases for collecting or using personal information for service updates or marketing purposes are:

  • Consent

Our lawful bases for collecting or using personal information for research or archiving purposes are:

  • Consent

  • Contract

Where we get personal information from:

  • People directly

  • Third parties:

    • Wedding Industry partners such as wedding fayre coordinators where people have given permission for third parties to have access to their contact information.

How long we keep information:

We keep personal data only for as long as is required to deliver the contracted services. One year after the contracted services have been delivered, we delete all personal data excluding contact details required for future correspondence (full name and email address).

Who we share information with

Data Processors:

Studio Ninja (https://www.studioninja.co/)

This data processor does the following activities for us: Customer Relationship Management Software - a database of all of our customer information which includes quotes, contracts, information gathering, and invoicing.

Google Mail (https://mail.google.com/)

This data processor does the following activities for us: Email platform where most of our communication with customers takes place.

Microsoft Office Suite and OneDrive (https://www.microsoft.com/en-gb/microsoft-365)

This data processor does the following activities for us: Storage of personal information and documentation.

Wix (https://www.wix.com/)

This data processor does the following activities for us: Website analytics data, lead generation forms, and email marketing.

Other organisations:

  • Professional or legal advisors

  • Professional consultants

  • Organisations we’re legally obliged to share personal information with

  • Publicly on our website, social media or other marketing and information media (where appropriate)

Sharing information outside of the UK:

Where necessary, our data processors may share personal information outside of the UK. When doing so, they comply with the UK GDPR, making sure appropriate safeguards are in place. Please contact us for more information.

 

Your Data Protection Rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal data.

  • Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

  • Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.

  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.

  • Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

  • Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

  • Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.

You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

 

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

 

The ICO’s address:          

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

 

Last updated

21st May 2024

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